Allegra as a convincing Asana alternative | Allegra

Allegra as a convincing Asana alternative


Allegra vs. Asana – the comparison

Do you know Asana and are you looking for a more powerful project management software as an alternative? Or would you like to introduce a new solution for successful project management, came across Asana and are looking for an Asana alternative that you can host on your own premises?

We took a close look at both team collaboration tools and compared them. You will find the result clearly categorized in the following article.

The most important differences in a nutshell

From a bird’s eye view, there are three main differences between the Asana alternative Allegra and Asana with otherwise many similarities:

  • Allegra and Asana are both available as Software as a Service in the cloud. Allegra can also be purchased and installed and self hosted.
  • Asana is a tool for work management in teams. Allegra offers the same functionality, but is furthermore a fairly complete project management tool with Gantt charts, Kanban and Scrum support and the possibility of resource planning.
  • Allegra offers full support for agile methods with epics, user stories, backlogs, sprints, burn charts, etc. In addition, Allegra supports the Scaled Agile Framework (SAFe) in order to be able to handle larger projects with agility.

You can think of the project management software Allegra therefore as Asana+. Allegra is at least as powerful and easy to use as Asana in the area of task management and work management, but can do much more if required. In the following we take a closer look at the two project management tools.


  1. Cloud and self hosting
  2. Introduction, support and integration
  3. Perspectives and views
  4. Task Management
  5. Project management
  6. Agile methods
  7. Time and Cost Management
  8. Service desk and guest users

1. Cloud and self hosting

Asana keeps its data on servers in the USA and does not guarantee compliance with German data protection standards. Allegra’s cloud servers are for European customers in Frankfurt and Paris and are therefore subject to strict European data protection guidelines.

The German data center, in which the data is stored in Allegra, is certified according to the standards ISO / IEC 27001 and DIN EN ISO 9001 and approved for order-related data processing. This guarantees Allegra users the highest security standards. The data transfer between the data center and the end device is encrypted using the secure SSL method.

The GDPR and the rights of those affected according to Art. 12-22 GDPR have the highest priority when collecting personal data. In our blog post you will find detailed information on GDPR and data protection at Allegra.

Allegra users are always informed about where your data is stored, how it is stored and what it is used for. This guarantees data security and attaches great importance to protecting corporate knowledge.

Allegra offers security for your work: With a German server location and a stable cloud.

2. Introduction, support and integration

Everyone can download Allegra and try it for free. Alternatively, you can request your own test instance from the provider in the cloud. From a certain license volume, the provider also helps with the adaptation and initial configuration of the tool in the test phase.

At Asana, too, you can get an impression of the software without any obligation or costs. However, this is limited to very small teams; as soon as you want to implement real scenarios, you have to pay.

Allegra’s German-speaking customer support advises you by phone, e-mail, contact form and with the help of web conferences on configuration and application questions. The introduction of the software is made significantly easier and accelerated by an onboarding package that is included in the license costs and lasts several hours.

The fact that every Allegra customer receives their own dedicated virtual server means that the solution can be easily integrated into existing IT infrastructure. Customer-specific extensions can be added via the diverse APIs, e.g. for integration with ERP, CRM and CI / CD systems. There are a number of immediately usable integrations for single sign-on as well as CI / CD systems such as Gitlab and Jenkins.

3. Perspectives and views

Asana and Allegra offer different views of projects and tasks. Both team collaboration tools have a board view. Asana thus maps a workflow that is created in the form of cards.

The Allegra (Kanban) board view also contains the task status, which shows the user at a glance which tasks are planned, active, completed or checked. This enables clear and cooperative project work.

<i>Asana</i> Alternative

4. Task management

Both Allegra and Asana offer task lists that differ in their range of functions. Unlike Asana, Allegra’s task list has a traffic light system for prioritizing tasks and setting deadlines using a calendar, and for filtering and grouping functions. These strong features ensure structured and clear project and team work.

In contrast to task management at Asana, the different task states at Allegra enable team-oriented collaboration. In particular, with the help of the review status (from the Team Cloud), the collaboration between the responsible person and the executor is simple and transparent.

The processor puts the task in review status. The person responsible sees this task in their cockpit and can then set it to the status “completed” or back to “in progress”. This means that the operator knows whether the task is complete or should be processed.

The project is structured visually and in terms of content using the unique Allegra project structure tree.

Comparable to a branched tree structure, a project consists of a project header (blue), packages (green) and tasks (white). Additional task details enable fast and agile task processing since content can be accessed directly without opening the task itself.

5. Project management

With Asana, task dependencies can be defined, which are shown in the form of arrows in the timeline. The difference to the predecessor / successor function of Allegra in the Gantt diagram consists of the following features:

Moving a task within the Gantt chart has a direct and immediate temporal impact on subsequent tasks that are related.

With Allegra, tasks can be automatically adjusted and the critical processes within the project can be easily controlled. With this function, project managers save valuable planning time when organizing the entire process structure.

Allegra as an Asana alternative also offers visual suggestions within the Gantt chart for defining a sequence of tasks once a predecessor has been defined. This is how you intuitively plan your project in the Gantt diagram.
The user-friendly drag-and-drop function used in Allegra also makes Allegra extremely user-friendly. A detailed description of the benefits of Gantt charts you can find here .

Allegra’s intuitive and easy-to-understand user-friendliness also underscores network winners – an important comparison portal:

The visually appealing Allegra web app offers all functions for professional task and project management and is intuitive, self-explanatory and easy to use.

Set milestones and ensure project progress.
The milestone function is available to Allegra users. This gives the user an overview of important anchor points within his projects and not only offers the possibility to review important project events, but also provides him with a control instrument. Setting milestones in the Gantt chart or within the respective task enables precise monitoring of the project progress.

Keep a clear overview with the cockpit.
In addition to reporting, the Asana cockpit contains an overview of all projects. The Allegra cockpit is fully configurable and offers many options for visualizing projects, tasks and key process indicators (KPIs). Traffic light diagrams, milestone trend diagrams, performance value and project progress diagrams allow a quick analysis at a glance.

The user not only sees the progress of the project, but also follows:

  • his duties as manager – tasks for which he is registered as a manager.
  • his tasks as processor – tasks for which he is registered as responsible.
  • the team – tasks that the entire team has to do.
  • all projects for which he has at least reading rights.

The cockpit is the personal desk that represents not only the tasks to be performed by the user, but also those of the entire team. It simplifies self-organization and teamwork for the user. Responsible people also get an overview of time-critical tasks, which makes project management easier.

Agile methods

To really support agile project management methods like Scrum and Kanban, it is not enough to offer a board representation. Here there is a significant difference between Allegra as an Asana alternative and Asana: Allegra has a full range of functional features when it comes to agile methods. Concepts such as epics, user stories, releases, backlogs, sprints, team velocity and burn charts are supported in the application logic. For larger projects there is the option of Scrum according to the Scaled Agile Framework (SAFe) to scale.

Time and Cost Management

Professional controlling is only available in Allegra. With the help of controlling, expenses – including project, person or task-related – can be recorded and exported as an Excel file.

In contrast to Allegra, Asana offers no way of keeping track of the estimated remaining effort. While Asana has time tracking, it is up to the user to keep track of the remaining time from the difference between the planned and actual times.

Allegra as an Asana alternative offers a user-friendly solution to keep the remaining time in focus. Ultimately, the effort affects the overall duration and thus the cost of a project. With the help of the estimated remaining effort, the Allegra user keeps a better eye on the success factor of time. and thus prevents his project from failing.

8. Service desk and guest users

Asana provides user authorization settings for projects, tasks and teams. Regardless of their scope of authorization, however, each Asana user can only be included in a project, task or team for a fee.

Allegras authorization groups and rights systems offer the user a unique free authorization group – the guest user. An unlimited number of guest users can be integrated into a project or individual tasks free of charge. These can be external employees, customers, suppliers or partners who have read rights for a project and editing rights for individual tasks. You have your own cockpit and can work on individual tasks.

This means that a project manager can invite a customer as a guest user and assign them one or more tasks by granting them editing rights. The guest participates by adding comments and attachments or reviewing checklists and changing the task status.

Allegras guest users enable the free involvement of important project participants. This makes collaboration in an interaction between all relevant project participants simple and transparent.

Conclusion: Allegra is more than an asana alternative

Asana is a solid project and task management tool. Allegra convinces as an asana alternative with:

  • German server location and therefore highest data security
  • Possibility of self hosting
  • German-speaking customer service
  • Complete project management functionality with Gantt charts and resource planning
  • Full support from Scrum and SAFe
  • Powerful workflow engine and very extensive task management function
  • Clear cockpit for perfect project management
  Allegra Asana
GDPR-compliant Yes no
Self-hosting possible Yes no
Task Management Yes Yes
Project management simple Yes Yes
Project management completely Yes no
Agile methods Yes no
Workflow engine Yes Yes (new)
[Total: 1   Average: 5/5]

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