Accounting Reports

With Allegra, you can record work and expenses incurred when moving items through a workflow. The recording is done at an item level. This section explains how to retrieve accounting information.

There are a number of predefined reports that can be used to retrieve accounting information from the Allegra system. It is possible to expand this list of reports with custom reports. In this section, we will describe the accounting related reports in Allegra.

To access accounting reports, click the “Reports” button on the main toolbar. Open one of the folders “Private”, “Project” or “Public”. Select the desired report and click on “Create report”.

A typical use case for accounting reports is monthly time sheets.Allegra makes it easy to select the current or last month as the reporting period. In addition, it is possible to select any period by providing a start date and an end date.

You can specify whether you want to include only expenses caused by yourself or other user expenses. Access to other user expenses can be restricted according to the roles you have in a project.

A number of filter criteria are available that you can set before creating your report.

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In your filter you can consider the following elements:

  • Projects (cross-project reporting is possible)

  • Departments

  • Users who entered expenses (if you are authorized to do so)

  • Cost centers

  • Accounts

For example, you might run a report on expenses incurred by users who belong to a specific department. Or you could limit a report to a specific account, if you have assigned a single account to each of your customers. In addition, you can use any other filter that you like.

Person - Project - Account

This report shows the expenses grouped by project and, in a project, these are grouped by account. Expenses are accumulated in the report period, it is not visible exactly when and what was done for the expenses.

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Table 1. Accounting report person-project-account

Project - Cost Center - Account - Person

This report groups expenses first by project, then by cost center, by account and lastly by person. Expenses are accumulated in the reporting period, it is not visible exactly when and what was done for the expense.

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Table 2. Accounting report project-cost center-account-person

Project - Account - Person Detailed

This report groups expenses first by project, then by account, and by person. Expenses are shown with details, i.e. each time or money expense is recorded with the individual part it was made, and a brief description of how it was entered.

Also, this type of report is particularly useful as a detailed spreadsheet that can be made available to clients as a labor and cost report.